Records Building . 2nd Floor . 509 Main St. Dallas, TX 75202 . Main 214.653.7099 . Fax 214.653.7176

eRecording

Dallas County entered the era of eRecording in November of 2005. Today, upon entering year seven, the Dallas County Clerk’s office processes, on a daily basis, up to 50% percent of the county’s real estate documents electronically. (For a review of the specific legislation governing electronic recording, SB 335, the Uniform Real Property Electronic Recording Act, effective September 1, 2005.

Why eRecord?

From the Clerk’s side, the answer is easy – efficiency. E-Recording insures direct filing without waiting in lines; insures that your record is made available online faster, and no last minute rush to the Clerk's office. If it is more efficient for us, it is more efficient for filers.

Filing electronically and using electronic documents provide the following advantages as well as many others:

1. Reduces costs of paper and postage.

2. Safer transmittal of documents to the Clerk’s office.

3. With the use of an escrow account, there is no need to write checks.

4. The Clerk’s office becomes transparent, the submitter knows exactly when the document is submitted and filed.

5. If there is any problem with a document that prevents it from being filed, the Clerk’s office will return the document to the submitter electronically with a specific reason given as to why the document could not be filed.

6. The document is accessible instantly online.

The Simple Steps To Begin eRecording Your Documents: To make this process work best for you, we offer the following options.

Option one: e-filing through your own company

1. Are you filing at least 200 – 300 documents a month?

2. Are you willing to maintain a minimum deposit of $500.00 within an escrow account setup by the Dallas County Clerk’s Office?

3. Do you have IT support to assist with setting up and managing data transfer?

If option one is desired please contact our vendor American Cadastre, LLC (AmCad).

Marc Hall

AMCAD Support Specialist

703-787-7775

mhall@amcad.com

Option Two: Subscriber to an e-filer; contact one of the following existing e-filers to handle your documents for you.

 To view a list of documents available for eRecording please click on the Active Document type list.

Please Note the following:

Effective January 1, 2012: According to Senate Bill 1233 of the 82nd Legislative Session, the TDHCA is now requiring that anyone filing a "TRUSTEE'S DEED" for residential property, submit a "COMPLETED SALE FORECLOSURE FORM" at the time of recording. Please indicate on the Trustee's Deed whether or not the property is Commercial or Residential. The forms are available at the TDHCA web site-www.tdhca.state.tx.us/housing-center. The form will not become a part of the document, and therefore we will be unable to process any Electronic filings of that particular document. All "Trustee's Deeds" filed without the attached form will be rejected if they are sent for e-recording on the basis that they must be filed either in person or by mail, with the accompanying form.