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Purchasing FAQs

Frequently Asked Questions

Founders Square - 900 Jackson Street, 6th Floor, Suite 680, Dallas, TX 75202
Telephone: (214) 653-7431 • Fax: (214) 653-7449


Frequently Asked Questions (FAQ)

  1. WHEN CAN I SEE A BUYER?

    8:00 A.M. - 4:30 P.M., Monday through Friday
    *Appointments are not required, but heavy work schedules make them advisable.

  2. HOW DO I GET ON THE VENDOR'S LIST?

    Complete the DALLAS COUNTY PURCHASING VENDOR INFORMATION form. This form must be completed in full in order to add your company to the vendors database.
     
    FEDERAL TAX ID# must be entered in the space provided (MANDATORY). 
      
    So that our staff may be aware of those commodities and/or services that your company may provide, please be as specific as possible in describing those commodities and/or services. This will also determine the accuracy of the solicitations extended to your firm.

    NOTE: Submit any additional information regarding your firm under separate cover to the appropriate Buyer.

    Please return the completed form by email:(Sandra.Baker@dallascounty.org), Fax: 214-653-7449 or Mail: 900 Jackson St, 6th Floor, Suite 680, Dallas, TX 75202. All formal solicitation notices will be sent by email advising how to obtain the solicitation information.
  3. SOLICITATION CATEGORIES:

    $0.01 - $3,000

    One (1) Firm-Fixed-Price Quote

    $3,001 to $49,000

    Request for Quote Process

    $50,000 & Over

    Formal Solicitation Process

  4. WHAT IS A SEALED BID?

    A "Sealed Bid" is a response to a formal invitation for a bid (IFB). Award is made to the "Lowest & Best Responsible Bidder." Texas State Law requires IFBs to be advertised for two (2) weeks prior to the opening date. This Solicitation method is used for schedule of items type requirements.

  5. WHAT IS A REQUEST FOR PROPOSAL?

    A Request for Proposal (RFP) is a formal solicitation process for goods or services containing a define scope of work. Weighted evaluation criteria are incorporated for best value. The proposal ranking the highest after evaluation is susceptible for contract negotiations.

  6. WHERE ARE FORMAL SOLICITATIONS ADVERTISED?

    The Daily Commercial Record – Mondays. You can also visit the Dallas County Purchasing Department’s website to see current list of solicitations:

    http://www.dallascounty.org/departments/purchasing/currentbids.php

    Additionally, an index of Current solicitation Opportunities are available on the Purchasing Department Fax-On-Demand System. Prospective respondent may call the Fax-On-Demand System at: 214-653-6811 and request Mailbox #11. This index will be updated at the beginning of each business week

  7. WHERE ARE SOLICITATION RESPONSES OPENED?

    Generally on Mondays at 2:00 p.m. in the Dallas County Purchasing Department, unless otherwise posted or advertised.

  8. WHO CAN ATTEND A SOLICITATION OPENING?

    Company representatives are always welcome at the solicitation opening. Purchasing Staff will read allowed the invitation for Bid Pricing. No information is released for responses to a Request for Proposal or Request for Qualifications.                                
  9. LATE BIDS

    Dallas County does not accept late bid/proposals. Bids/Proposals must reach the Purchasing Department no later than the advertised acceptance location, date and time. The clock in the Purchasing Department is considered the official time.