Vendor Registration Information
Why register?
The first step in doing business with Dallas County starts with registering as a County vendor. Vendors who register with Dallas County can participate in:
- Bid on over 9,500 categories of commodities and services.
- Be sought after by County Departments seeking qualified vendors.
- Potentially qualify for programs that provide bidding preferences.
- Periodically be notified by email of County Bids by specific commodities/services.
- Respond online to solicitations for commodities.
- Access your profile at any time to make updates.
Bidding Opportunities
Dallas County processes over 12,000 purchase orders and 350 formal (advertised) solicitations in a fiscal year. These formal bids are normally advertised on Thursdays in the Daily Commercial Record Classified Section under "legal notices." Formal solicitation bid notices are electronically sent to registered vendors meeting the National Institute of Government Purchasing (NIGP) Codes for the procurement opportunity.
For more information about bidding opportunities, please click here.
Small Business Enterprise (SBE)
The Dallas County Commissioners Court ("Dallas County") established its Small Business Enterprise Program ("SBE Program") for the purpose of promoting an inclusive supply chain through its commitment to the utilization of small businesses. In addition, Dallas County aspires to increase the participation of small businesses in all aspects of contracting with Dallas County to include its Prime Supplier awards through contracts with certified Small Business Enterprises (SBE), directly or indirectly through contracting, subcontracting, and/or other procurement activities.
For more information about becoming SBE certified, please click here.
Before you get started, lets take a tour of the supplier onboarding process - click here.
Let's Get Started
Before you start your registration, you will need to gather a few items:
- Your taxpayer identification number and certification
- Your company/organization main contact name/s, phone number and address
- Your sales tax permit, if applicable
- Bank account information, including bank name, branch number (routing numbers) and account numbers
- A list of types of services or products that your company provides
- At time of registration, suppliers will be required to assign a login and password to a Primary User as an authorized representative of the company. Please keep this information in a secure place.
- The user will be prompted to enter the login and password each time they log onto the system.
- Additional users may be set up after the initial registration is approved.
The company that registers in the supplier registration process which involves contracts, bidding, and staying updated on Dallas County’s newest information, but most importantly, a new opportunity to expand your company’s growth.
During Registration: During the registration, suppliers are to classify themselves by selecting the commodity codes that best describes the products or services they provide.
- To find your classification, click here.
The County intends to utilize the list of suppliers linked to a commodity list of products and services when executing solicitations for Invitation to Bid, Request for Proposal, or other bid related activities. Notifications will be sent via email.
These updates may include:
- general information
- company demographics
- contact info including street address and email
- commodities and/or services you provide
- and standard terms & conditions.
Upon registering in the supplier portal, you will receive a confirmation email notifying you that your information was successfully submitted. Once the form is reviewed, if there is a match to your company’s capabilities and Dallas County’s needs, you will be sent an approval letting you know to login and get started. A tutorial has been provided to assist you along the way - click here to view. The tutorial can also be found on the landing page above "Let's Get Started."
Department Specific FAQ's
Need Assistance?
| Purchasing Department Records Building 500 Elm Street Suite 5500 Dallas, TX 75202 Telephone: (214) 653-7431 Fax: (214) 653-7449 | Auditor's Office (Accounts Payable) Records Building 500 Elm Street Suite 4200 Dallas, TX 75202 Telephone: (214) 653-6472 Hours of Operation: 8:00 a.m. to 4:30 p.m. | Small Business Enterprise (SBE) Records Building 500 Elm Street Suite 0300 Dallas, TX 75202 Telephone: (214) 653-6021 | ||
| For questions related to the Online Supplier Portal, please contact us via e-mail at supplierportal@dallascounty.org. | ||||
Responsibility of Maintaining Your Vendor Profile
As Dallas County looks forward to working with vendors, the County would like to remind you of your responsibility to maintain your vendor profile information. The County uses information of your vendor profile to send you email notifications of posted solicitations and vendor outreach events, etc. Your company information of contact names, email addresses, phone numbers, physical addresses just to name a few, must be current and accurate in order for the county to do business with you.
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