Death Certificates

Records Building - 500 Elm Street, Suite 2100, Dallas, TX 75202
Phone: (214) 653-7099  |  Fax: (214) 653-7176
Hours: 8:00 a.m. - 4:30 p.m., Monday - Friday (except for court approved holidays)


***NOTICE: If the death occurred within the city limits of the City of Dallas, please contact the City of Dallas Bureau of Vital Statistics at (214) 670-3248. ***

Laws Effecting the Purchase of Death Records

September 1, 2015

Health and Safety Code 191.0031Certified copies by mailThe state registrar may not issue a certified copy of a record under this chapter to a person who has applied for the record by mail unless the person has provided notarized proof of identity in accordance with rules adopted by the executive commissioner of the health and Human Service Commission. The rules require the issuer of the certified copy to verify the notarization using the records of the secretary of state under Section 406.012, Government Code.

June 1, 2015

Do to changes in the law, the Dallas County Clerk's Offices will no longer accept the Matricula Consular Card as verification of identity for purchase of death certificates or for obtaining confidential records.

 

 

Acceptable Forms of Identification

 

 

Individuals requesting or picking up a death certificate must be qualified applicants. Qualified applicants consist of a spouse, immediate family members by blood, legal guardian (provide documentation), or legal representative of the family (provide documentation). See Section 181.1(13) of the Texas Administrative Code for what qualifies as an immediate family member.

Anyone other than the qualified applicants must have a signed (original) statement written by one of the above qualified applicants authorizing them (naming them) to pick up the death certificate. All third party statements of authorization must be notarized. The statement should be signed by an immediate family member. The statement must be given to the County Clerk Vital Record Division staff to release a certified copy of the certificate to the individual name in the notarized statement. The statement must also identify the individual by their full name. The notarized statement must also identify the type of certificate (i.e. birth or death) that is to be released. Both parties must submit a valid form of identification. See Section 181.28 of the Texas Administrative Code for a list of acceptable forms of identification.

Death Certificates are ONLY available for the following Dallas County Cities:

  • Addison
  • Balch Springs
  • Carrollton (1996-Present)
  • Cedar Hill
  • Cockrell Hill
  • Coppell
  • DeSoto
  • Duncanville
  • Farmers Branch
  • Garland
  • Glenn Heights
  • Grand Prairie (1996-Present)
  • Highland Park
  • Hutchins
  • Irving
  • Lancaster
  • Las Colinas
  • Mesquite
  • Richardson (1996-Present)
  • Rowlett
  • Sachse
  • Seagoville
  • Sunnyvale
  • University Park
  • Wilmer/Wylie

Death Certificates are NOT available by the county clerk for the following hospitals:

  • Baylor Dallas Medical Center
  • Methodist Medical Center
  • Charlton Methodist Hospital
  • Parkland Memorial Hospital
  • Children’s Medical Hospital
  • Presbyterian of Dallas
  • Dallas Veterans Affairs Medical
  • Renaissance Hospital Dallas
  • Doctors Hospital
  • St. Paul Medical Center
  • Lakepoint Hospital (Rockwall County)
  • Medical City Dallas
  • Trinity Medical (None Before-1996)
  • UT Southwestern
 

 

Application for Death Certificates

Applications may be filled out online or downloaded then submitted in-person or via mail.  We are not currently accepting requests via e-mail.

  • Click here for the online application
    This online application is only to expedite the process when you come to the Vitals Records department in-person. Once the form is filled out and submitted, you will receive a Confirmation #. Bring the Confirmation # with you to Vitals where you will pay and receive your document.
  • Click here for the downloadable PDF This form can be used for either in-person or mailed requests. The mailing address is below.
 

 

The following information is required for ALL applications:

  • Full name as appears on death record
  • Date and place of death
  • Your relationship to person named on certificate
  • Your mailing address
  • Purpose of record
  • In person, you will need to provide your original valid government issued ID
  • In writing, you will need to send a notarized copy of your valid government issued ID
  • Cost is $21.00 for the first copy and an additional $4.00 for each copy of the same certificate when ordered at the same time. 
  • A NON-REFUNDABLE SEARCH FEE OF $21.00 WILL APPLY FOR EACH RECORD NOT FOUND
  • Turn around time is 2 to 4 weeks when applying by mail, payable by money order to John F. Warren, Dallas County Clerk’s Office. Do not send cash through the mail. If applying in person, you may pay in cash and receive the record while you wait.
  • Credit cards will not be accepted as a form of payment by mail.
  • For more information call (214) 653-7099.

Please note:  The above information is required by Statute Texas Administrative Code Sec. 181.28. Dirth records are considered confidential information; therefore, all requirements must be met. More information about the code can be found on the Texas Secretary of State site - https://texreg.sos.state.tx.us/. If you are unable to meet the requirements, please contact the State Bureau of Vital Statistics in Austin. The toll-free phone number is (888) 963-7111.

 

 

Additional Information

Mailing Address:

Dallas County Clerk’s Office
Records Building
ATTN: Vitals
500 Elm St., Ste. 2100
Dallas, TX 75202

For additional questions or concerns, you may email CCVitalRecords@dallascounty.org.