Auditor & Purchasing Department | Supplier Online Registration

Dallas County Supplier Online Registration
The goal of Dallas County Purchasing is to procure materials, supplies, equipment and services at the lowest possible cost consistent with the quality needed to provide the very best service to the public. To assist in this mission, the County has implemented a supplier online registration, bid notification and electronic bidding system. There is no cost involved to register, receive notification or submit electronic bids. Supplier applicants will need a valid email address. Only registered suppliers can participate in electronic bidding process. Upon approval of your registration, an email will be sent regarding the status of your registration.

Vendor Registration Information

Why register?

The first step in doing business with Dallas County starts with registering as a County vendor. Vendors who register with Dallas County can participate in:

Bid on over 9,500 categories of commodities and services
Be sought after by County Departments seeking qualified vendors
Potentially qualify for programs that provide bidding preferences
Periodically be notified by email of County Bids by specific commodities/services
Respond online to solicitations for commodities
Access your profile at any time to make updates

Bidding Opportunities

Dallas County processes over 12,000 purchase orders and 350 formal (advertised) solicitations in a fiscal year. These formal bids are normally advertised on Thursdays in the Daily Commercial Record Classified Section under "legal notices." Formal solicitation bid notices are electronically sent to registered vendors meeting the National Institute of Government Purchasing (NIGP) Codes for the procurement opportunity.
For more information about bidding opportunities, please click here.

Small Business Enterprise (SBE)

The Dallas County Commissioners Court ("Dallas County") established its Small Business Enterprise Program ("SBE Program") for the purpose of promoting an inclusive supply chain through its commitment to the utilization of small businesses. In addition, Dallas County aspires to increase the participation of small businesses in all aspects of contracting with Dallas County to include its Prime Supplier awards through contracts with certified Small Business Enterprises (SBE), directly or indirectly through contracting, subcontracting, and/or other procurement activities.
For more information about becoming SBE certified, please click here.

Before you get started, lets take a tour of the supplier onboarding process - click here.

Let's Get Started

What Do I Need to Register?

Registering as a supplier only takes a few minutes. Once you enter the registration page, you will be led through the registration process using easy-to-follow instructions.

Before you start your registration, you will need to gather a few items:

Your taxpayer identification number and certification
Your company/organization main contact name/s, phone number and address
Your sales tax permit, if applicable
Bank account information, including bank name, branch number (routing numbers) and account numbers
A list of types of services or products that your company provides

Ready to Register?

To Register: To register, suppliers will use the County’s Supplier Registration Service. This service provides functionality for suppliers to register online and receive email notifications for bid opportunities.

At time of registration, suppliers will be required to assign a login and password to a Primary User as an authorized representative of the company. Please keep this information in a secure place.
The user will be prompted to enter the login and password each time they log onto the system.
Additional users may be set up after the initial registration is approved.

The company that registers in the supplier registration process which involves contracts, bidding, and staying updated on Dallas County’s newest information, but most importantly, a new opportunity to expand your company’s growth.

During Registration: During the registration, suppliers are to classify themselves by selecting the commodity codes that best describes the products or services they provide.

To find your classification, click here.

The County intends to utilize the list of suppliers linked to a commodity list of products and services when executing solicitations for Invitation to Bid, Request for Proposal, or other bid related activities. Notifications will be sent via email.

Already Registered?

If you are already registered you can log in here to access your profile and make updates at any time.

These updates may include:

general information
company demographics
contact info including street address and email
commodities and/or services you provide
and standard terms & conditions.

Frequently Asked Questions

Now that I have registered in the Supplier/ Vendor Database, what are the next steps?

Upon registering in the supplier portal, you will receive a confirmation email notifying you that your information was successfully submitted. Once the form is reviewed, if there is a match to your company’s capabilities and Dallas County’s needs, you will be sent an approval letting you know to login and get started. A tutorial has been provided to assist you along the way - click here to view. The tutorial can also be found on the landing page above "Let's Get Started."

Department Specific FAQ's

Do you want to be a supplier for Dallas County?

Register Here >

For registered suppliers, access your portal here!

Log In Here >

Need Assistance?


	Purchasing Department Records Building 500 Elm Street Suite 5500 Dallas, TX 75202 Telephone: (214) 653-7431 Fax: (214) 653-7449	Auditor's Office (Accounts Payable) Records Building 500 Elm Street Suite 4200 Dallas, TX 75202 Telephone: (214) 653-6472 Hours of Operation: 8:00 a.m. to 4:30 p.m.	Small Business Enterprise (SBE) Records Building 500 Elm Street Suite 0300 Dallas, TX 75202 Telephone: (214) 653-6021

For questions related to the Online Supplier Portal, please contact us via e-mail at supplierportal@dallascounty.org.

Responsibility of Maintaining Your Vendor Profile

As Dallas County looks forward to working with vendors, the County would like to remind you of your responsibility to maintain your vendor profile information. The County uses information of your vendor profile to send you email notifications of posted solicitations and vendor outreach events, etc. Your company information of contact names, email addresses, phone numbers, physical addresses just to name a few, must be current and accurate in order for the county to do business with you.

Supplier Online Registration

Dallas County Supplier Online Registration