Filing a Civil Service Grievance Appeal FAQs:
Who can file a formal civil service grievance?
- Any category “C” or “D” regular, full-time civil service employee may process an employment grievance.
- Any category “C” or “D” probationary civil service employee may file a grievance except for those related to his/her performance rating or dismissal.
On what grounds can I file a grievance?
You may file a grievance in one or more categories as identified in Section 86-1003(a).
- Termination, Demotion, Suspension, or Decrease in Pay.
On what grounds can I file an Application for Discretionary Review?
You may file an Application for Discretionary Review in one or more categories as identified in Section 86-1003(b).
- Improper application of rules, regulations and procedures;
- Unfair treatment, including retaliation;
- Discrimination because of race, religion, color, creed, gender, age, national origin, disability, sexual orientation, or political affiliation;
- Improper application of fringe benefits or improper working conditions;
When filing an Application for Discretionary Review, an applicant MUST provide:
- Files an application in accordance with the deadlines in Sec 86-1004(a);
- Certifies that the matter has provided through the chain of command and it was not resolved administratively by the department and attaches any written determination of the department’s actions;
- Attaches a completed grievance form;
- Sets forth, in specific detail, how he/she has been actually harmed in a tangible way, i.e., suffered some actual damages(s). (“Actual damage” means a loss of injury that has actually occurred.); and
- Seeks an appropriate remedy within the Civil Service Commission authority.
How do I file a formal grievance?
- Grievances must be filed in writing, preferably using the Formal Grievance Form, within seven (7) calendar days from the event, and/or from the date of notification of disciplinary action (exclusive of holidays), unless this is beyond the control of the employee.
- Termination and disciplinary action grievances should be filed initially with the first level of supervision above the employee’s supervisor who caused the action, with a copy to the county Human Resources/Civil Service department.
- All other grievances should be initially filed with the employee’s immediate supervisor.
Downloadable Form and Procedure Policy:
