Important Information to Note
Due to recent legislative changes (House Bill 3609); Incorporated Assumed Name forms are no longer recorded locally with the County Clerk’s Office. They are filed with the office of the Secretary of State only. The changes made by HB 3609 became effective September 1, 2019, and apply to the following:
- assumed name certificates filed by corporations,
- limited partnerships,
- limited liability companies,
- limited liability partnerships and
- foreign filing entities.
Unincorporated Assumed Name (DBA’s) certificates will continue to be filed with the County Clerk’s Office and are required for the following:
- sole proprietorships,
- sole practitioners,
- general partnerships,
- joint ventures,
- joint stock companies,
- domestic real estate investment trusts,
- estates,
- non-profits,
- and trusts.
Dallas County entered the era of eRecording in November of 2005. Today, upon entering year 17, the Dallas County Clerk's office processes, on a daily basis, up to 67% percent of the county’s real estate documents electronically.
For a review of the specific legislation governing electronic recording, SB 335, the Uniform Real Property Electronic Recording Act, effective September 1, 2005.
Why eRecord?
For the Clerk's office, the answer is easy – efficiency. E-Recording insures direct filing without waiting in lines; insures that your record is made available online faster, and no last minute rush to the Clerk's office. If it is more efficient for us, it is more efficient for filers.
Filing electronically and using electronic documents provide the following advantages as well as many others:
- Reduces costs of paper and postage.
- Safer transmittal of documents to the Clerk's office.
- With the use of an escrow account, there is no need to write checks.
- The Clerk's office becomes transparent, the submitter knows exactly when the document is submitted and filed.
- If there is any problem with a document that prevents it from being filed, the Clerk's office will return the document to the submitter electronically with a specific reason given as to why the document could not be filed.
Who Can eRecord
Texas Local Government Code, Sec. 195.003, limits the authorization to electronically file documents to the following entities:
- An attorney licensed in this state
- A bank, savings and loan association, savings bank, or credit union doing business under laws of the United States or this state
- A federally chartered lend institution, a federal government sponsored entity, an instrumentality of the federal government, or a person approved as a mortgagee by the United States to make federally insured loans
- A person licensed to make regulated loans in this state
- A title insurance company or title insurance agent licensed to do business in this state
- An agency of this state
Processing Schedules
- Documents will be processed within a 24 hour period.
- Please send any expedited or rejection requests to recording@dallascounty.org. The package/remote I.D. will be required in order to fulfill the request.
How to Begin eRecording your Documents
- Subscribe with an eRecording vendor;
- Contact one of the following existing e-filers to handle your documents for you.
Acceptable eRecording Documents
To view a list of documents available for eRecording please click on the Active Document Type list.
Documents that are ineligible for eRecording:
- Bond to Indemnify (BTI),
- Notice of Foreclosure Postings,
- and Plats
